Copyright: Halifax and District Beekeepers Association.                          Rules of the Association                                                 Last updated: 4th February 2019

Halifax and District Beekeepers Association

Halifax and District Beekeepers Association – GPDR Audit Form

When audit completed, please retain with member’s authorization forms.

Description of Data Held


Members names, addresses, phone contact details, email addresses and membership number.

Why is it held


To contact members

To account for membership fees

To share with approved organisations


Basis for Processing Data


Processed with members permission

Who Holds the Data





Who Controls the data


Secretary and Treasurer

What Security Controls are in place


Hard copies in locked cabinet, electronic copies on password protected computers.

How long is the data held for


Duration of membership

How is the data  disposed of when necessary

Hard copies shredded, electronic copies deleted.  

Is this data covered by our Privacy Notice



Any Action Required



Back to the top

  GDPR Audit Form

(Revised April 2018)